restaurant bookkeeping

With real-time financial information, you always have the most up-to-date information to understand inventory and labor data. So it’s understandable if ‘the other stuff’ in the business—like accounting and bookkeeping—doesn’t get you as motivated as your big passion. If you’re opening a franchise restaurant business, such as Pizza Hut or TGI Friday’s, you’ll source your food directly from suppliers as instructed by the home office. But if you’re striking out on your own, you’ll be responsible for buying ingredients, possibly every day.

  • A point-of-sale is an essential piece of equipment for many businesses, but selecting the right POS system can feel overwhelming with so many options.
  • As the restaurant owner, you are responsible for running the business with a vision and purpose.
  • In 2022, MarketMan joined the Meal Ticket portfolio of Food & Beverage software solutions.
  • Matthew and his team saw that my business is my lifes work and we could not let it fail.
  • Get actionable, dynamic data to power profits and efficient growth.

P&Ls provide an overview of your restaurant’s revenue, costs, and expenses. If your restaurant has more than $1 million in revenue, switching to accrual is best. Accrual accounting records financial transactions as they happen, whether you have received payment or not. Whether you’re running a small cafe or an upscale restaurant, you need a POS system for order management, back office-reporting, cash management, inventory management, and sending receipts. Select a POS system that is user-friendly for employees and customers and that integrates with your accounting software. Moreover, Synder features advanced settings and categorization rules that’ll enable you to optimize the transferred data according to your particular accounting needs.


It should also smoothly integrate with your payroll and inventory management system. And that, in large part, depends on the payroll and inventory management systems you choose. You should also try to find one with an integrated restaurant break even point calculator.

Reviewing your financial reports on a regular basis will provide valuable insight into your restaurant’s performance. The profit and loss (P&L) statement shows your profitability and the financial health of your business. Entering revenue transactions into an accounting system, as well as recording your expenses can be tiresome, that’s why it’s always better to automate. A lot of small businesses use a POS system which facilitates transactions in a retail company, be it in the food, clothes or restaurant industry. To put it simply, this is the process of preparing financial reports in which an accountant usually follows the accounting cycle of business transactions. Restaurants often use the four-week accounting period instead of a monthly one, as days of the week tend to affect how the business is doing, which creates a 13-week bookkeeping cycle.

Track Your Prime Costs

Your accounting system organizes and tracks financial information. Also known as “sales per seat” or “average ticket” or “average spend per head. You can use this metric to understand breakfast, lunch, and dinner time averages, and track trends over time.

What is the role of a bookkeeper in a restaurant?

A restaurant bookkeeper oversees the finances and budgets for a restaurant. Restaurant accountants or bookkeepers can often offer advice on reducing overhead costs and reducing food costs in your establishment.

Download our free playbook and learn how to build a more resilient business post-pandemic. Outsourcing your bookkeeping is more affordable than you would think. We save you money the moment you hire us by cutting out the expensive cost of hiring an in-house CFO.

Create the chart of accounts

This part will give you a comprehensive overview of restaurant accounting tips you should take into consideration when running a restaurant business. The big thing to cover right away is the accounting method which would be suitable for restaurants. According to, restaurants under $1M per year in revenue can choose their own small business accounting method and most often it would be the cash method. Larger restaurants must use the accrual method to comply with the IRS. When it comes to restaurant accounting, the chart of accounts categorizes the money you spend and receive. The chart of accounts records high-level transactions like revenue, expenses, assets, liabilities,cost of goods sold, and equity.

restaurant bookkeeping

And when you do, you can reap the many benefits of finance-driven business decisions. This is a helpful bookkeeping process that verifies every transaction across your accounts so that your ending balance matches. If your accounts don’t restaurant bookkeeping reconcile, it may be a sign that funds are being misused, or worse being stolen. “The food is normally purchased on a weekly basis and many times more than once per week depending on the types of food being sold in the restaurant.

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